Event Details and Resources for Exhibitors, Sponsors, and Advertisers

Participant List
Click here to view the final list of conference participants, which is a benefit for Spring Conference exhibitors and sponsors. **Please note – This list is intended for use 3 weeks before the conference through 3 weeks after the conference. You are welcome to mail a “swag bag” item or promotional mailing directly to registrants and/or send them emails inviting them to connect during and/or after the conference. You do NOT have permission to automatically add this content to your master database. We appreciate your compliance as we continually strive to maintain the trust of our members.

Conference Location
The Meadows Conference Center
1 Prairie Meadows Drive
Altoona, IA  50009

Exhibitor Booth Floor Plan
Click here to view the current list of exhibitors and their booth locations. LAI has attempted to keep competitors from being located directly next to or directly across from one another which is a 10’ distance from other booth locations. Be sure to review this map as well as your neighboring exhibitors and let us know immediately any concerns you have about your location. The booth map assignments will be finalized on Friday, April 19.

What's Included with Exhibitor Fees

• 10 ft. wide x 10 ft. deep booth with draped back and sides and ID signage
• One 8 ft cloth and skirted table, two chairs, and wastebasket
• 110 volt electric - powerstrip and extension cord
• Listing on conference webpage
• Two exhibit booth staff with full conference access (additional exhibit booth staff $325)
• A list of names, titles and addresses of conference attendees
• Complimentary Wi-Fi in the conference center including the Solutions Expo

Additional Exhibit Booth Staff
Your exhibitor registration fee includes two exhibit booth staff.  Additional exhibit booth staff may be purchased at $325 each by sending your additional representative's names in a email to Dawn Balder at [email protected].

Shipping Information
Address packages to the following:
Prairie Meadows
Leading Age 5/7- Booth Name or Number
1 Prairie Meadows Drive
Altoona, IA 50009

Package Arrival Time: We ask that packages arrive no earlier than 3 days before the conference (5/4 if possible)

For returning packages after the conference, if you provide a pre-paid label The Meadows will take care of sending your packages back.

Load In & Load Out Information
If you need to bring in large items, you can use The Meadows loading dock at the back of the building. Please notify Dawn Balder in advance if you require access to this area. Otherwise, the event center entrance is the easiest place for loading in and out.

Exhibit Installation and Removal
Installation of exhibits at The Meadows Events & Conference Center is from 6-8 p.m. on Tues., May 7, and from 7- 7:45 a.m. on Wed., May 8. Set-up and tear-down times are subject to change, and LAI will provide notice of this change in the pre-conference information. Displays must conform to local building and fire codes and regulations. Any booth not meeting booth requirements will be asked to correct the violation immediately. Assembled exhibits must not exceed the allotted booth space unless prior arrangements have been made with LAI. If additional space is needed, exhibitors will be required to purchase additional booth space. Your cooperation in not exceeding your allotted booth space is appreciated.

All exhibits will close no earlier than 1:15 p.m. on Wed., May 8. For safety reasons, as well as maintaining a professional and courteous atmosphere, any exhibitor closing or leaving their booth prior to this time may not be offered booth space in 2025. Each exhibitor is responsible for making the arrangements for removal of material from the exhibit area in accordance with instructions from The Meadows Events & Conference Center. All exhibits must be dismantled and removed by 2:30 p.m., Wed., May 8. Please contact LAI by April 19 if you need to discuss alternative arrangements for your booth installation and/or removal.

Mobile App
LAI is committed to holding a quality conference that our members have come to expect. A mobile app has been added again this year. Attendees, speakers, and exhibitors will have access to the conference schedule including room locations, exhibitor information, and other resources for the conference. This will also be a way for LAI to communicate with participants prior to and during the conference using notifications and a “Feed” feature as well as, a new in-app chat/messaging feature that will let participants to share messaging with other participants.  In addition, individuals will be able to track attendance in sessions in order to receive digital CE credit/attendance certificates.  Click here if you haven't had a chance to download and create an account in the app or to see an overview of the Mobile App features.

Door Prizes
Vendors can choose to supply a door prize to be displayed at their booth as a way of increasing your exposure to the group and saying “thank you” to the organizations that have supported your services throughout the years. If the winner does not claim their prize before the Solutions Expo closes at 1:15 p.m. on May 8, you will need to contact the winner to alert them of their prize. This is an additional benefit that gives you another chance to chat one-on-one! LAI will not be responsible for unclaimed prizes.

Exhibitor Schedule (subject to change)